Read and settle a show

Settling a show is where you turn the night into a number: box office in, costs out, merch folded in, the band paid, and the whole thing locked so your reports tell the truth. It all happens on one tab.

Open the Settlement tab

The Settlement tab lives in the strip on every show, but it only becomes clickable once the show has actually happened — when its status is day-of, completed, or settled. A show that's still confirmed shows the tab greyed out with a note that it's available once the show has started. So play the gig (or flip the status) first.

Only an owner, admin, or manager can build a settlement. Members and accountants get a read-only view of the finished numbers.

Enter the box office

Work down the tab top to bottom:

1. Ticket tiers. Add a row per price tier with its price, sold, and comps (capacity is optional). Gross box office is price times sold — comps are logged for context but never add revenue.
2. Deductions. List every cost the venue takes off the top, one line each: venue rental, support, production, catering, commissions. Pick a category, describe it, enter the amount. Keeping them itemised is what makes the sheet auditable. Gross minus deductions gives your net box office.

You do not add an income row for your fee. The deal you set when advancing the show — guarantee, percentage, split point, deposit — applies automatically. Whether it's a flat guarantee, a door deal, or guarantee-plus-overage, the payout is computed from the net box office and your deposit is subtracted to leave the balance due.

Merch and the count sheet

Merch folds in on its own. Every sale rung up at that show's kiosk is pulled in as merch gross, and any venue merch cut you agreed comes off to leave your net. Sales recorded in a different currency than the show aren't converted — they're disclosed and left out, so totals never blend currencies.

The optional Merch count card (Plus and Pro) reconciles physical stock: count units onto the table at load-in, count what's left at load-out, and it flags shrinkage against what the kiosk rang up, plus a cash-drawer check. It's a sanity signal only — it never changes your settlement or P&L.

Split it and lock it

The Band Split card takes your take-home — artist payout plus merch net — and divides it by your chosen split rule (equal, percentage, or fixed amounts). Payouts you haven't marked as paid stay tracked as owed in the Band Bank, so nobody loses the thread on who's still owed. See splitting income and the Band Bank for the rules themselves.

When the numbers are right, hit Mark as Settled. That freezes everything — a green Settled banner appears, the whole tab goes read-only, and your Money → Reports now count this locked figure instead of the headline fee on the booking. Everything stays reversible until you settle; after that it's fixed (you can unfreeze and re-settle if you truly need to).

Finally, use Export Settlement Sheet to generate a PDF or Word document, or mint a share link to send the promoter — all saved to your Documents.