Managing your shows

The Shows page is where the business of every gig lives. Each show carries its own booking history, logistics, guest list, crew, files and money in one place, and moves through a clear pipeline from first inquiry to final settlement.

The pipeline

A show has a status, and it climbs a ladder as the gig gets real: inquiry → offer → hold → confirmed → advancing → day-of → completed → settled (plus declined or cancelled for the ones that fall through). Change the status from the menu at the top of any show. The list has Upcoming and Past tabs, filters by status and tour, and a + Add Show button to start a new one.

The tabs inside a show

Open any show and you'll find ten tabs, though they don't all light up at once — they unlock as the show firms up, so a brand-new inquiry isn't cluttered with settlement fields it can't use yet:

• Overview — the at-a-glance summary: date, venue, city, fee, and the day's schedule timeline.
• Booking — the offer, hold and confirmation details plus a running notes journal. Always available.
• Advancing — production, hospitality, contacts and the advancing checklist. Unlocks at hold.
• Itinerary — load-in, soundcheck, doors, showtime and curfew. Unlocks at confirmed. (This tab was once called Day Sheet; old bookmarks still work.)
• Setlist — pull songs from your catalogue or add ad-hoc entries. Unlocks at confirmed.
• Guest List — names, plus-ones and check-in. Unlocks at confirmed.
• Crew — who's working the show and their calls. Unlocks at hold.
• Files — attachments and generated documents. Always available.
• Finances — the pre-show side of the money: budget, expenses and budget-vs-actuals. Unlocks at confirmed.
• Settlement — the post-show side: tickets sold, deductions, merch reconciliation, band split and sign-off. Unlocks only once the show has started or is complete.

Finances and Settlement are two different jobs. Finances is what you plan and spend before the show; Settlement is what you reconcile after it, once you know the real numbers. Keep them straight and the money stays honest.

Advancing and settlement

Advancing and settling each have their own workflow. See Advance a show for how to gather and share production details — two-sided advancing, where the venue fills in their half, is a Plus feature. When the night's over, Settle a show walks through reconciling the takings.

Tours

Group related dates into a tour with Plan Tour to get rolled-up profit and loss across the run. Tour grouping and tour P&L are Plus features. Tours live behind their own Tours tab in the sub-nav at the top of the Shows page — that's the dedicated cockpit for the whole run.

Get your shows on your calendar

From the Calendar page you can either download an .ics file for a one-time import, or Subscribe with a webcal link that keeps Google Calendar, Apple Calendar or Outlook auto-updating as your dates change. Both are free on every tier.