Gear & packing lists

Gear is your band's equipment inventory — every amp, guitar, pedal, and case in one list, so you always know what you own and what's coming on the road. From there you can build packing lists, track maintenance, and generate the customs paperwork for international runs.

Logging a piece of gear

Add an item from Gear -> Add gear. Only the Item name is required — everything else is optional, so log as much or as little as the moment allows:

• Category — group by type: guitars, basses, amps, drums, keys, audio, mics, PA / FOH, in-ears, cables, cases, effects, or other.
• Status — Owned, Rented, or Borrowed.
• Brand / make and Model — so similar items are easy to tell apart.
• Condition — Excellent, Good, Fair, or Poor.
• Purchase price, insurance value, and replacement value — each in the currency you pick.
• Purchase date and warranty expires — so you know what's still covered.
• Country of origin and weight — the customs fields (more below).
• Serial number — handy for insurance, repairs, or proving ownership if something walks off.
• Notes — quirks, mods, service history. These print on the technical rider next to the item, so what an engineer needs to know travels with the gear.
• Photo — attach a picture so the list is easy to scan and you have proof of condition.

Adding a few at once? Use Save and add another to keep your category and status preselected between items. Each item also has a maintenance log, so you can record services and repairs over time.

Touring internationally

If you carry gear across borders, ArtistHQ can generate an ATA Carnet — the customs document that lets you take equipment in and out of a country without paying import duties. Open ATA Carnet from a packing list, pick your items, and it builds the paperwork.

Each item needs a serial number, purchase price, and country of origin to appear on the carnet — if any of the three is missing, the item is flagged as "needs details" until you fill them in. Add them once and they're ready every time you cross a border. The finished carnet is a document you can store and share — see Documents & sharing.

Packing lists

Once your gear is logged, build packing lists so nothing gets left behind:

1. From the Packing tab, create a list and give it a purpose — Show, Studio Session, Rehearsal, Photo Shoot, Lending, Touring Rig, or Custom. Link a show list to the actual date.
2. Add gear, then tick each item Packed at the rehearsal room and Loaded at the van — two progress bars show where you stand at a glance.
3. Export PDF for a printable check-off sheet, or Save as template to reuse a rig on the next run.

Gear is part of the bigger tour picture — see Plan a tour, from first hold to settlement.

Need a hand?

Questions about gear or anything else? Email us at hello@artisthq.app.