Calendar & timezones

The Calendar brings everything time-bound into one view: your shows, release milestones, tours, task due-dates, and — when you switch them on — money and merch. Instead of checking half a dozen pages to see what's coming, it's all on one timeline.

One timeline, eight sources

The Calendar pulls from every dated corner of ArtistHQ: shows, release milestones (announce, pre-save, release, music-video), tours, task due-dates, and your financials (income, expenses, and merch sales). Shows, releases, tours, and tasks are on by default; flip the financials toggle to overlay the money so a heavy spend week is impossible to miss. Use the source pills in the header to focus on just what you need.

Venue timezones

Each show can have a venue timezone, set on the show's Overview. Once it's set, the times you log — load-in, doors, showtime — are read as venue-local, not your own.

That matters when you're routing across borders. A 20:00 showtime in Berlin stays 20:00 in Berlin, no matter where you happen to be when you read it. Set it early — it's what makes the export land at the right moment. More on where these live in Managing your shows.

Heads up: the conflict engine

Because ArtistHQ holds every show with its geocoded venue on one timeline, the Calendar can flag problems a generic calendar can't. When it spots one, a Heads up strip appears above the grid with the count to check. It watches for:

• Double-booked — two shows at different venues on the same day. (A same-venue matinee-plus-evening is fine and won't flag.)
• Tight turnaround — back-to-back nights whose venues are more than ~500 km apart in a straight line, which is roughly a 6-7 hour drive after a gig.
• Crew unavailable / on hold — an assigned crew member with an unavailable or hold window covering that show's date, pulled from their availability.

Cancelled, declined, completed, and settled shows are ignored, so you only see clashes you can still act on. Click any warning to jump to the date.

Export and subscribe (free on every plan)

Two ways to get your dates into Google Calendar, Apple Calendar, or Outlook:

• Export .ics — a one-time download. Shows with both a timezone and a showtime export as real timed events at the correct moment.
• Subscribe — a private feed URL that keeps updating whenever your dates change, so you add it once and it stays in sync. Keep the link private: anyone with it can see your calendar.

Both are free on every tier. For the whole-tour flow — dates in, grouped, advanced, settled, then exported — see Plan a tour, from first hold to settlement.

Need a hand? Email hello@artisthq.app.